Despite the development of messaging and OTT services, the importance of email for official work has not diminished. That's why we often use email for official work on a daily basis.
But using email normally can sometimes be a waste of time. Also, it is frustrating to repeat the same process for the same task.
Email contact group
If you work in an office, you have to send many emails daily. In that case, you may have to send different emails to different department employees.
If there are employees in a certain district or region, they may need to be emailed one by one. Similarly, when sending an email to another district or region, you may be typing their email ID one by one.
Of course, typing email IDs one by one, opening topics and writing emails, this process is very tedious and long. But there is a way to make this process easier, for which you can create an email group.
To do this, you first need to go to Google Contacts. If you're running Gmail in a web browser, go to the nine-dot app icon in the top right corner between your profile and the settings button.
Click on the Create Label option in the middle of the menu on the left.
Type the name of the group you want (for example, 'Marketing Group') and save it. Now a new label called Your Marketing Group will be created on the label.
Now that you've created the label, go to Create Contact in the arrow above it. Fill in the employee's name, surname, email ID and save. In this way, keep all the contacts you have in it one by one. Even more so if your Google Contacts has the necessary contacts saved, including email.
Now tick the place where the profile picture of the person concerned is. Now that you've selected everyone you need to add to the group, go to the label icon next to the email icon right above.
In it you will see the option of label created a while ago. Clicking on the label and pressing the Apply button will complete the work of your marketing group label.
After doing this, when you send an email, instead of typing the ID, just type the name of the group and press Enter, then all the emails in it will come there at once. This way you can instantly write emails to people in the relevant group as needed.
If you want to keep the created email on a fixed time schedule, go to the top arrow with the send button at the bottom and click on Send Schedule.
From there, you can schedule the email by choosing the time you want. This will send the email at the time you scheduled it. This way, the scheduled email can be found by clicking on Schedule at the bottom of the inbox.
Give others access to your email ID
Suppose you are out of town. But your email received an important email from the office. In this case, he had to check and reply. So I had to give my email password to an office colleague. What to do now
But don't worry. You do not have the permission required to post. Because anyone can do anything with your email ID. This is highly personal information.
But Google has also provided a solution to this type of problem. Gmail has a feature that lets you pass your email to someone else without a password. You can also turn off access as needed.
To do this, you'll first need to go to Gmail's Settings button and then go to CL Settings.
Now go to the Accounts & Import tab at the top. If you go a little below that, you will see the Grant Access to Your Account option. Click the Ad Another account in front of it.
Now type the email ID of the person you are trying to access and next.
Now you will see a button called Send Email to Grant Access on the new page. Click on it.
Gmail will now send you an email for confirmation. Gmail will send an email on your behalf to that person. There will be one link for request accept and another link for reject option.
If you click on the Accept link to confirm, they will be able to check your email after a certain period of time and send an email to someone on your behalf.
You may need to turn off such access once the required work has been completed.
To do this, go to the same place where you have Grant Access to Your Account from Gmail settings as before.
In it you can see the email and name of the person to whom you have given access to your e-mail. You can block access to your email by clicking the Delete button on the back.
How to forward email?
Sometimes we create an email ID. But later we may think that the email ID was created under the wrong name.
Now you want to correct the name in the email id. But everywhere you have given the same old ID. What to do in such a case? Of course, you may have to deal with this kind of dilemma.
Now if you create a new email, the emails will come in the same old ID. In this case, you need to check both email IDs frequently.
Gmail has provided a feature to get rid of this kind of hassle. For this you can make the email in the old email automatically forward to the new email.
To do this, go to Gmail's Settings button and click on C More Settings.
Now click on the Forwarding and POP / IMAP tab in Shirani.
At the beginning you will see a forwarding option. Click on the Add a Forwarding Address button before that.
Now put your new email ID in it. Press the Next button.
After doing so you will see a small popup box. Click on the Proceed button and click OK.
After completing this process, every email that arrives in your old email ID will be automatically forwarded to the new email ID.
What to do when you are on vacation?
Suppose you are on vacation. But your Gmail may be getting a lot of emails. In this way, you can inform them that you are on leave and will respond to them when you return.
All you have to do is click on the Settings button and then on the C Al Settings button. You will now see the General Options at the beginning.
Scrolling through it, you will see the option of Vacation Responder on the left side of the last. If it is off, turn it on.
Mention the start and end date of your vacation now. Put topics and messages under it. After that, all the emails that come to your inbox during your vacation will be automatically sent to all of them.
If you only want the emails in your contact list to get this kind of reply, you can also save it by ticking the option below.
If you have joined the office after the leave is over, you can turn off this option at any time.
Gmail has created many labels for your incoming mail.
It can be primary, social, promotions, updates, forums, etc. It contains different emails by category.
If you are not satisfied with the category created by Gmail and want emails from one category to be converted to another, you can adjust that too.
You don't have to do much for that. Normally move the mouse to the beginning of the mail you want to move to the next category.
There will be a hand sign. Click on it and pick it up and drop it in one of the categories in the top row you want to take. When you do this, mail from the email ID you moved from one category to another will always appear in the new category.
Alternatively, you can adjust the category via the Move to Tab option by right-clicking on the corresponding email.
To return an email that has already been sent
Sometimes I tried to send one
The email is going to someone else. From time to time such weakness is happening from many.
Gmail has even solved this. Through which you can even bring back the email you have already sent.
All you have to do is go to Gmail settings and click on C Al Settings.
Go to the General tab at the beginning.
If you scroll down a bit, you will see the Undo Send option.
If not, turn it on. But you will still get the five-second feature in the latest updated version of Gmail.
Hold it for a maximum of 30 seconds and finally click the Save Changes button. This will give you the option to return the email you mistakenly sent to someone else within 30 seconds.
After doing so, you will now see a notification of your message sent, undo, view message at the bottom of every email you send. You can click Undo if you want to retrieve the email you sent.
Make emails coming from one ID to another
If you want to move from one email ID to another email ID, the option is available in Gmail.
All you have to do is go to Settings and click on C Al Settings.
Go to the Forwarding and POP / IMAP tab at the top.
At the beginning you will see the forwarding option. Click on the Add A Forwarding Address button on the front bar.
Now type another email id in it, in which you want to receive the incoming email in this email.
Next, click on the Proceed button. By doing so, every email you receive in this email will be received in another email.
An easy way to check email
You usually check the emails that come in the inbox and go back to the next one. Then go to the next category and check the second email.
But doing so is a long and arduous process. Gmail has a feature to make it easier.
To do this, first click on C Al Settings while setting.
Now go to the Inbox tab in top.
Scroll down a bit and there you will see a reading panel. Enable it.
Choose either the Right of Inbox or Below Inbox option below it and press the Save Changes button at the bottom.
Now you can see the message inside the email without opening it and check another mail directly.
Shortcut to email
Shortcut keys are also provided in Gmail. You do not have to use the mouse to send emails. Gmail usually has such shortcut keys disabled.
All you have to do is click on C Al Settings while setting.
Now scroll down to the General tab. You will find the Keyboard Shortcuts option.
Turn on the keyboard shortcut on the front bar and click Save Changes at the end. This will allow you to use the shortcut key in Gmail.
This allows you to create a new message by pressing C on the keyboard. After composing the email, you can press Control and Enter together to send.
Click here for more information about the Gmail Shortcut key.